Federal Satisfactory Academic Progress Standards for Title IV Financial Aid
Satisfactory Academic Progress (SAP) is the term used to describe a student's successful
completion of his/her coursework toward a degree. To receive federal student aid,
all students are required to maintain satisfactory academic progress (SAP). A Student
who has failed to meet the SAP standards will not receive Federal Student Aid and
will be denied financial assistance for a term or academic year.
A student who has not met the SAP standards can appeal and if approved his/her financial
assistance can be reinstated. To appeal please continue to read the guidelines below
in regards to submitting an appeal with approved documentation.
The SAP Standards are as follows:
||Please refer to the SAP Chart.
Students must complete 67% of credits attempted each semester to remain
compliant with SAP standards.
For example, a full-time student (12 + credits), if the student attempted
32 total credits he/she must at least successfully complete 8 credits to
meet the SAP standards.
Please Note: This information can also be found on the SAP Chart
The maximum allowable timeframe for receiving aid is equal to 150% of the
published length of the academic program.
For example, if a student is pursuing a degree which requires 60 credits for graduation,
then the student would reach the maximum timeframe at 90 credits attempted.
Remedial courses (up to 30 credit hours) will not be counted towards the maximum timeframe.
Successful completion of your degree/course work is defined as having received the
Grades defined as not successfully completed towards your degree/course work are defined
as having received the below grades:
- F, R, W, WD, WU, OR, WN, INC
Note: Courses that are considered not successfully completed count as attempted credits,
however, they do not count as successfully completed credits. Grades of F and WU are included in the GPA, while grades of W, WD and WN are not.
- INC - Incompletes (INC) are only counted as attempted credits. A student can make up the
INC. Once the INC changes to a grade, it will be considered as successfully completed
and will be counted towards the GPA calculation.
- If a student fails to complete the INC grade, the INC will change to an F (FINC). FINC
affects the GPA and will not count as successfully completed.
- Fall 2018 Friday November 16th 2018 (Last day for removal of INC for Spring 2018/
- Spring 2019 Thursday May 2nd 2019 (Last day for removal of INC for Fall 2018/ Winter
Time of Evaluation
At the end of each Academic Year, after the Spring Session's grades are finalized,
the Financial Aid Office will evaluate all students to determine if they are meeting
SAP requirements. Students who are meeting SAP will be eligible to receive federal student
aid. Students who fail to meet SAP will not be eligible to receive federal student
Financial Aid Suspension
If a student fails to maintain SAP, the student will be placed on financial aid suspension
for the following academic year and will remain on suspension until all SAP requirements
are met. The student will not be eligible to receive federal student aid. However,
the student may still be eligible for New York State aid.
A student will not receive federal student aid for any remedial hours above 30 credit
hours. Remedial hours are not counted towards attempted credits, successfully completed
credits, or the GPA.
Repeated courses are counted towards credits attempted, credits completed, and the
GPA. Please reference the KBCC Catalog for further information on repeated courses.
Transfer credits approved by Kingsborough Community College are counted towards attempted
and successfully completed credits. Transfer credits are not counted towards the GPA.
SAP on Forgiveness Policy
The Financial Aid Office does not consider the forgiveness policy when determining if students are maintaining Satisfactory Academic Progress (SAP.) The
Financial Aid Office counts ALL attempted and completed credits since students' first
semester at KBCC. The total number of attempted and completed credits is used to determine
if students are maintaining SAP. In addition, students' cumulative grade point average
(GPA) is used to determine if students are maintaining SAP. The Financial Aid Office
counts ALL courses and grades since students' first semester at KBCC when calculating
the cumulative GPA.
A student who is readmitted to KBCC must be considered a matriculated (degree seeking)
student to be eligible for federal student aid. Readmitted students must meet all
SAP requirements upon readmission to be considered for federal student aid.
*Attention Readmits -
The SAP appeal is different from the appeal used for readmission. Usually a student
who readmits in poor academic standing and had to file an appeal, will also need to
file a SAP Appeal with the Office of Financial Aid.
Satisfactory Academic Progress Appeal
In some cases, a student's failure to be in compliance with the SAP standard is due
to extenuating circumstances beyond the student's control. If such event can be documented
for the specific semester(s) when the SAP standards were not met, the student may
appeal their financial aid suspension. The student must submit a SAP Appeal form with
supporting documentation to the Financial Aid Office.
The SAP Appeal must be based on extenuating circumstances that affected their academic
performance. Examples of possible extenuating circumstances are:
- Serious illness
- Severe injury
- Death of a family member
- Other similar situations
|Examples of circumstance behind SAP failure
||Examples of Supporting Documentation
(Must be on Letter Head)
|The student's own illness.
||Medical bill or letter from physicians.
|Death of a family member.
||Copy of death certificate.
|Illness or accident a close relative.
||Physician's statement, police report, documentation from a third party professional.
|Other Personal Circumstance or work related issues
||Detailed personal statement. For work related issues letter from employer is needed
with hours worked per week etc.
|Failing pace or maximum attempted because excessive transfer units, major change,
or academic performance concerns.
||Personal statement, proof of academic advisement consultation.(or other as advised
by SAP Specialist)
Additionally, an appeal will only be approved if the student can meet SAP standards by the end of
the academic year for which the appeal is being submitted. Please note there are no limits in which an appeal can be submitted, however, students cannot use the same extenuating
circumstances as prior appeals. In addition, approval for students submitting more
than one appeal is not guaranteed.
Submission of a SAP appeal does not guarantee an adjustment to a student's award nor
prevents the accrual of late fees of any unpaid tuition balances. Students are responsible
for their tuition and any late fees they may receive regardless of their appeal.
SAP APPEAL DEADLINE:
Please be informed we are no longer accepting SAP Appeals for 2018-2019.
IF YOU ARE ENROLLED IN:
- Fall 2019 Only December 12, 2019
- Winter 2020 Only February 20, 2020
- Fall 2019 and Winter 2020 February 26, 2020
- Spring 2020 Only June 5, 2020
- Summer 2020 Only August 3, 2020
- Spring 2020 and Summer 2020 August 8, 2020
SAP APPEAL PROCESS
STEP 1. Submit the SAP appeal and copies of all supporting documents to the Financial Aid Office (U-201). Failure to submit copies of supporting documentation
may result in a denial of your request. (See Appeal Form for more information on the
type of supporting documents you may submit).
STEP 2. The SAP appeal will be reviewed by a committee, please allow at least 5-10 business
days for the committee to review the SAP appeal.
STEP 3. An email will be sent to students notifying them of the decision. Please ensure your
appeal, FAFSA application, and CUNYfirst record contains an email you check regularly.
STEP 4. If the SAP appeal is approved, students must meet with a financial aid representative
to sign and agree on an academic plan. An academic plan assists students in meeting
the SAP standards. Once on an academic plan, the SAP appeal will be approved for one
or more terms. The students are then eligible to receive federal student aid provided
that they meet the plan in all the approved terms.
Below you will find examples on how to meet your academic plan:
||Your plan will list the GPA you are to have at the end of each term.
||Your plan will list the amount of credits you are to earn to meet the PACE standards
at the end of each term; and you are to obtain successfully completed grades only.
Your plan will list the amount of credits you are to earn to meet the pace standards
to complete your degree.
If you are over the maximum time frame you are required to be enrolled in courses
needed for your major/degree at KBCC. You are to obtain successfully completed grades
||Please note if you have failed more than one of the SAP standards you must meet all
the above simultaneously.
If the SAP appeal is denied, students will not be eligible for Federal Student Aid. Students
will need to seek alternative financial resources (Alternative Loans Only) and must cover any tuition liabilities out of pocket.
Tips to Maintaining Satisfactory Academic Progress
- Meet with your Academic Advisor to ensure you are taking the correct classes towards your degree.
- Speak with your Professors early into the semester to know your progress.
- Note: The earlier you know your progress status; the more time you have to improve.
Utilize your Resources
Below are suggestions and a few on-campus resources. Please contact the departments
directly for information on services and hours of operation. For a list of additional
resources, please visit the KBCC resource page.
Personal & Social Resources:
- Counseling Services (D-102)
- Women Center (M-382)
- Men's Resource Institute (U-218)
- Single Stop (V-231)
- Provided assistance with personal needs, housing, and other resources, which can assist
in the completion of your degree.
Phone: (718) 368-4644/5651
Fax: (718) 368-4656