OFFICE OF HUMAN RESOURCES AND LABOR RELATIONS PAYROLL
CALCULATION OF PAY
FULL-TIME EMPLOYEES
Kingsborough Community College's payroll system follows New York City's system and
thus is based on the fiscal year covering the period July 1 through June 30. If you
are paid on an annual salary and want to determine your bi-weekly gross, divide your
annual salary by the number of days in the year and multiply by 14 (days in a pay
period.) In fiscal leap years (such as July 1, 2019 - June 30, 2020), the calculations
are based on 366 days. In fiscal non-leap years (such as July 1, 2018 - July 30, 2019),
these calculations are based on 365 days. Your annual salary remains the same regardless
of whether it is a leap year or a non-leap year. Your bi-weekly gross changes slightly
in the first pay period of a leap year and the first pay period after the leap year
ends due to the one day difference.
If you are paid a daily rate (such as Skilled Trade Titles are) and want to determine
your bi-weekly gross, multiply your daily salary by 10 (number of workdays in a period.)
TEACHING ADJUNCT FACULTY AND TEACHING OVERLOADS AND CLIP (HOURLY) TEACHERS
Employees in this group are paid utilizing what is referred to in the Payroll Management
System as a "Daily Salary Amount" (DSA). The DSA is computed as follows:
Under normal circumstances the gross of an employee's check will be equivalent to
the DSA x 10 (the PMS system considers this to be the number of workdays in a bi-weekly
pay period). When applicable, pay items such as substitution payments, deductions
for excessive absences, and retroactive pay due to late pay start will affect the
gross amount of a payroll check.
Information on Hours in Semester and Hourly Rate are obtained from the Personnel Data
Form (PDF) which is received from the Human Resources Office. The paydate schedule
for Adjuncts and Overloads will be determined based upon the Academic Calendar for
the semester and the payroll schedule for PMS payroll system for the paydate schedule
for CLIP (Hourly) Teachers will be determined by the Human Resources Office based
upon the class schedule submitted by the Office of Continuing Education.
Teaching faculty who perform substitutions are paid by means of a One Time Payment.
This payment may or may not be on a separate payroll check depending upon whether
or not the faculty member is working a regular assignment during the course of the
semester.
In accordance with the Professional Staff Congress collective bargaining agreement,
an Adjunct in a teaching or non-teaching title who on July 1, shall have worked six
semesters over a period of the preceding three years and who has not received a movement
within salary schedule during that period of time shall receive a movement within
salary schedule to the next higher dollar amount. For purposes of determining eligibility
for this movement within salary schedule at Kingsborough, a semester shall include
winter and summer session. For eligible employees who work the Summer session retroactive
monies dating back to July 1 are paid on a scheduled payroll payment during the Fall
semester.
There are some items on the check stub which are not applicable for employees in this
group. Due to the fact that the total amount due the employee for the semester is
simply divided into equal installments and paid in accordance with the previously
determined paydate schedule, the Pay Period appearing on the stub is not applicable.
Also, the stub indicates that payment is for 10 units. This figure does not represent
hours. As indicated above, the PMS System considers a bi-weekly pay period to contain
10 workdays. This figure is automatically printed on the check stubs, although it
does not specifically pertain to this category of employees.
COLLEGE ASSISTANTS, TUTORS, STUDENT AIDES, STAFF NURSES (HOURLY), CUNY CUSTODIAL ASSISTANTS
(HOURLY), SIGN LANGUAGE INTERPRETERS, DISABILITY ACCOMMODATIONS SPECIALISTS
Employees working in these titles are paid only for the hours that have been included
on timesheets and submitted to the Human Resources Office. Late submission of timesheets
will result in late payment. In order to insure that you are paid on a timely basis
timesheets are to be turned in to the Human Resources Office each Monday morning.
Employees working in these titles are paid on a two-week lag.
Miscellaneous Pay Adjustments will be utilized to pay an employee for unused accrued
Annual Leave at the end of the Fiscal Year. Miscellaneous Pay Adjustments may also
be utilized for error correction purposes.
NON-TEACHING ADJUNCTS, COLLEGE LAB TECHNICIANS (HOURLY) TITLE SERIES AND CONTINUING
EDUCATION TEACHERS
Employees working in these titles are paid only for the hours that have been included
on timesheets and submitted to the Human Resources Office. Late submission of timesheets
will result in late payment. In order to insure that you are paid on a timely basis
timesheets are to be turned in to the Human Resources Office each Monday morning.
Employees working in these titles are paid on a two-week lag.
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