Direct Shipments

PURPOSE

To ensure the proper tagging of capitalized assets with a CUNY purchase order that bypasses the Warehouse and is delivered directly to the department.

PROCESS

• The Department Liaison will be responsible for coordinating with the Fixed Assets Manager to ensure that the asset was received and recorded into CUNYfirst and the Asset Manager is provided with the Purchase Order and the CUNYfirst receipt.
• If the asset(s) is a technology item, the IT Department under AVP/College CIO Asif Hussain should be contacted (ext.6674). The IT department will work with the Fixed Assets Manager to make arrangements for the tagging of the asset.
• If an asset is NPT (Non Physically Taggable) such as Software, Vehicles, Artwork etc., the Fixed Assets Manager should be notified via Email.
• The Fixed Assets Manager will update the CUNYFirst Asset Management system once the process is completed.

NOTE: In certain instances, the Office of Environmental Health and Safety will need to be involved to ensure that there are no safety or health related concerns regarding the asset(s) being directly shipped.