Grade Change

Grade Change



What to Do If You Receive an INC Grade

A student may appeal a final grade for a better grade NO LATER than the end of the semester following the semester in which the grade was given. The student must first speak to the instructor about the grade. If that does not satisfactorily resolve the matter, the student should then contact the Chairperson of the Department.

If appealing a grade of FIN, INC, or WU, the student may file an appeal with the Committee on Academic Review in Room A-228. Any grades from the fall or winter must be appealed to the Committee on Academic Review no later than the last day of classes of the subsequent spring term or summer session.  Any grades from the spring or summer must be appealed to the Committee on Academic Review by no later than the last day of classes of the subsequent fall term or winter session.   

Please be aware that once a student graduates from KCC, no grade changes can be completed, and the student's record is considered final. 


FAQ - What to Do If You Receive an INC Grade

An INC grade means that your coursework was Incomplete. It does not represent a failing grade, but it will turn into an FIN – Fail Incomplete if not addressed in a timely manner.

While an INC is not a final grade, it will affect your ability to progress towards your degree. The main ways an INC affects your progress are:

  1. You cannot repeat the class until the INC is resolved
  2. You cannot use the class to satisfy the prerequisite for another class
  3. You cannot receive your degree with an unresolved INC on your record
  4. You will not be eligible for any academic awards

Resolving an INC grade requires a student to turn in or complete any missing work and submit it to their professor. As an example, if there is a paper that you did not submit, that paper must be completed and given to the professor for grading.

After working with the professor to submit any missing or incomplete assignments, resolving the INC grade has four (4) steps:

  1. The professor submits a Grade Change Form within CUNYfirst.
  2. The Grade Change is reviewed by the Department Chairperson. Once they are satisfied, they sign off on the form.
  3. The Grade Change is then reviewed by a representative from the Office of Academic Affairs, to ensure the correct procedure has been followed.
  4. Finally, the approved Grade Change form is sent to the Registrar’s Office, and the official grade is updated from an INC to the final letter grade earned.

After the official grade has been changed, the student will be notified via their campus email.

INC grades must be resolved by the 10th week of the next 12-week session, e.g. Spring and Summer INC grades must be resolved by the 10th week of the Fall session. Any INC grades that are not resolved by the date announced in the Academic Calendar are automatically changed to an FIN which represents “Fail Incomplete.” FIN grades count as zero (0) grade points which apply towards students’ GPA and are permanent on the students’ transcript.