Requisition Deadline - FY 2024 Year Ending June 30th 2024

 

FROM: Andres Escobar, AVP for Budget and Finance
 

DATE:   March 15, 2024

SUBJECT:  Requisition Deadline for FY’24

The FY ’24 year-end procurement process is now underway.  CUNYBuy is here and is transparent with new features for your review to assist in completing the fiscal year-end close process for Purchasing and Accounts Payable, i.e., Requisitions in budget error, PO balances, receipts, payments, etc.  Please see below important key dates for a successful fiscal year-end close:

Purchasing:

Friday, April 12, 2024:  Last day that Purchasing can accept approved and budget-checked Requisitions for processing for both tax-levy and non-tax levy (Related Entities).  Requisitions are processed in budget approved date order and therefore in most cases allow sufficient time to source and dispatch POs to vendors for goods and services to be received on or before June 30, 2024. 

  • NOTE: Any goods and/or services received after the June 30, 2024, deadline will be refused and returned to the vendor.
     
  • Requisitions created and/or budget checked after the Requisition deadline will not be processed given the circumstances.  Please ensure that you track the status of your Requisitions via the Manage Requisitions link in CUNYBuy and, if applicable, contact the Supervisor, Department, Category Approver, or Budget, for appropriate approval. 
  • Friday, June 7, 2024:  Last day to submit Marketplace orders for Grainger/Edge and Complete Book & Media punchouts.
  • Friday, July 5, 2024:  Last day for all Procurement and NET Card transactions to be fully reconciled in CUNYfirst.
 

Accounts Payable: 

  • Please create receipts in CUNYBuy for goods and/or received for prompt payment of invoices.
  • All paperwork (i.e., packing slips, authorized invoices, etc.) must be attached to the PO file and Marilyn Moskowitz at mmoskowitz@kbcc.cuny.edu.
  • Please ensure that PO No. is referenced on the subject line and invoice.
  • Friday, July 5, 2024:All Expense Reports and Travel Card reconciliations must be created, submitted and budget approved for FY '24. 

 Should you have any questions and/or require assistance regarding your pending procurement, please contact me via email or at ext. 5076.

 Thanking you in advance for your cooperation.