Property Office / Warehouse / Central Receiving / General Information
Location: Room P-105Phone number: 718-368-5121Mail code: PO
Eduardo RiosVice President for Finance
and AdministrationLocation: Aemail@example.comPhone: (718) 368-5028
Bill RosenblumAssistant to the Vice President for Finance & AdministrationLocation: A206BRosenblum@kbcc.cuny.eduPhone: 718 368-6779
Central Receiving Department
The Central Receiving Department receives, ships, checks, records, distributes and/or stores all order arrivals, and works closely with Procurement to assure the accurate receipt of items for distribution to the campus community. The Central Receiving Department provides for incoming shipments and temporary warehousing of inventory awaiting campus delivery, maintains the college’s Warehouse, administers shipping outside of college via approval by the Vice President of Finance and Administration, maintains the UPS Log, and assists in the salvaging and disposing of equipment.
Supervisor of Stock Workers
Directly oversees and supervises work assignments for stock workers. Establishes and maintains procedures for the receipt and delivery of all items purchased by the college. Oversees major shipments, organizes and performs annual inventory of the Central Receiving Warehouse. Maintains departmental inventory of general college office supplies, resolves operational Central Receiving and Warehouse issues, performs Quality Control of Central Receiving/Property’s CUNYfirst data entries, and assists the Fixed Assets Manager with salvage and tagging of college assets.
Receives UPS/FedEx shipments, create and generate delivery receipts in CUNYfirst, complete equipment data forms, deliver/pickup/store bulk or unique items to/from campus departments under the direct leadership of the Supervisor of Stock Workers.
General Office Supply Order Form
Supply orders are placed bi-monthly (by the first day of the month and the fifteenth day of the month) for distribution the following week. The orders are placed online by using the General Office Supply Order Form. Only merchandise listed on the General Office Supply Order form is available. Any other merchandise has to be ordered through your Staples Account.
To facilitate proper service from the Property Office, the following procedures must be followed:
When Central Receiving receives merchandise, each order is examined against the purchase order’s requirements to determine if the delivery’s contents are full, partial, inaccurate, and/or damaged. Upon acceptance, the stock workers create receipts for purchase orders received. Some items, e.g. computers, computer related equipment/items, projectors, audio/visual equipment, unique special custom orders, artwork, etc., may be flagged for inspection. Respective department staff will be notified.
On dock deliveries from a Parcel Service or Freight company are signed for as received, i.e. signing for the number of packages or pallets received and listed on the bill of lading. If delivery box is slightly damaged this will be noted on bill of lading. If box is badly damaged, the requestor will be contacted to accept/reject the delivery.
Central Receiving Warehouse deliveries require a review of all paperwork to ensure the accuracy, Purchase Order fulfillment, and condition of each delivery:
If fully received - staff signs receiving documents for the receipt of the merchandise.
If partial order is received
If Central Receiving staff needs assistance, the originator /designee of the order may be called to assist in this operation. However, if errors or discrepancies are discovered when you receive the order, Central Receiving must be immediately notified so the situation may be rectified.
If IT equipment received is inaccurate/partial/damaged, the department is notified, and IT will determine whether to accept and/or further test the usability of the equipment or request a return via Procurement. Accepted delivery items may be adjusted on the receipt to reflect discrepancies.
Delivery items for the Research Foundation, KCC Association, DASNY, or CUNY Central