OFFICE OF HUMAN RESOURCES AND LABOR RELATIONS PAYROLL
PAY STATEMENT INFORMATION
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(A)Pay Period and Pay Date
Pay period is the period covered by the payment. Pay date is the date your check is issued or the date your direct deposit is credited to your bank account.
Each bi-weekly pay period begins on a Sunday, runs two weeks, and ends on a Saturday. The pay period shown on your pay statement indicates the dates for which you are being paid for regular hours worked. If you are a full-time employee or a part-time support staff employee, these dates accurately reflect the period covered by your payroll check. If you are an Adjunct faculty member or a Continuing Education Teacher, however, these dates do not accurately reflect the period covered by your payroll check. This is due to the unique payment calculation method utilized for paying Adjuncts and Continuing Education Teachers. (Click Here to view Calculation of Pay section.)
(B) Payroll #
The payroll number "465" identifies the agency as Kingsborough Community College.
(C) Work Unit
Work Unit designates employee classifications for timekeeping purposes. The following Work Units are currently in use at Kingsborough:
||F/T Non-Teaching Instructional (HEO'S)|
||Administrators and Union Excluded HEO's|
||Executive Compensation Pay Plan|
||Blue Collar (Not Security)|
||Blue Collar (Security)|
||Skilled Trade (Section 220) Titles|
||P/T Faculty (Adjuncts)|
||Continuing Education Teachers|
||College Laboratory Technicians|
||College Assistants, Student Aides, Staff Nurses (Hourly), CUNY Custodial |
The check number is the City's payment number. If a "Z" precedes the number, your pay is deposited directly to your bank account. If a "C" precedes the number, your pay is being made available to you via a paper check.
The distribution number refers to payroll distribution codes used for sorting of payroll checks. The following Distribution Numbers are currently in use at Kingsborough:
||Full-time Support Staff|
||Adjunct Faculty (Not Collaborative Programs)|
||Adjunct Faculty (Collaborative Programs) |
||Faculty Overloads (related to Collaborative Programs)|
||Faculty Overloads |
||College Assistants/Student Aides (Continuing Education)|
||Continuing Education Teachers|
||College Assistants/Student Aides (not Continuing Education); also includes|
CUNY Custodial Assistants (Hourly) and Staff Nurses (Hourly)
(F) Pension Number
Your pension number is shown if you are a member of one of New York City's pension systems. Contact Mickie Driscoll, Benefits Officer, Room P-203, extension 6525, if you believe there is a discrepancy.
(G) Electronic Fund Transfer Information
Your bank's ABA number is shown here. This is a routing number that identifies your banking institution and is utilized for direct deposit of net pay.
JSN identifies your Job Sequence Number. The JSN is a one (1) digit code assigned to each job an employee has on PMS. An employee may have two or more active jobs in the same agency in which case he/she will have multiple JSN's on the PMS System (e.g. a faculty member may have a JSN 1 designation on a full-time position and a JSN 2 on an overload position).
(I) Federal MS/Exempt
Your withholding status including marital status and number of withholding allowances for federal tax withholding purposes. This reflects information you submitted on your W-4 Withholding Allowance Certificate.
A is single
B is married
C is unspecified
If you believe that there is a problem with your federal tax withholding on your payroll check, please contact the Human Resources Office immediately. We will review our records to insure that payroll information appearing on the PMS system is consistent with information provided by you on your W-4 Withholding Allowance Certificate.
(J) State MS/Exempt
Your withholding status including marital status and number of withholding allowances for state tax withholding purposes. This reflects information you submitted on your IT-2104 New York State Withholding Allowance Certificate.
A is single
B is married
C is unspecified
If you believe that there is a problem with your state tax withholding on your payroll check, please contact the Human Resources Office immediately. We will review our records to insure that payroll information appearing on the PMS system is consistent with information provided by you on your IT-2104 Withholding Allowance Certificate.
(K) Reference Number
Reference number is an employee identification number that is automatically assigned to the employee by the PMS system and is unique to each employee.
(L) CD Number
Check Digit is a one-digit code between 0-9 automatically assigned to an employee by the PMS System based on the employee's Social Security Number. PMS transactions cannot be processed if the check digit does not match the employee's Social Security Number. The check digit assists the PMS system in checking against errors.
(M) Employee Name
Your name is shown here as it appears in PMS. Please contact the Human Resources Office if there are any spelling errors, or if your name has changed.
(N) Total Earnings This Period and Year To Date
Total earnings this period includes all earnings in this pay period. Total earnings year to date is based on the current calendar year beginning with the first pay period in January. As long as the pay date occurs within the current calendar year, the total monies paid for the pay period, regardless of actual date earned, will be included in the current year to date figure.
(O) Federal Tax, Social Security, Medicare, State Tax, City Tax
These are the amounts withheld as required by federal, state, and local laws and depend upon your earnings, marital status, and number of withholding allowances.
(P) City Waiver
The City Waiver is an additional withholding for City employees who live outside the City and subject to the requirements of Section 1127 of the New York City Charter. It is our understanding that Section 1127 of the New York City Charter does not apply to employees of the City University of New York.
(Q) Total Deductions This Period
Total deductions this period indicates the sum of your taxes and all other deductions which may include health insurance, union dues, pension contributions, pre-tax benefit programs, CUNY Campaign deductions, etc.
(R) Earnings Data
Earnings data provides specific information regarding earnings paid in this period.
- Description, Units/Hours, Amt. Earned This Period specifies the hours worked and amount earned during the period printed under Pay Period at the top of the pay stub.
- A "Misc. Pay" notation appearing in the Earnings Data section might refer to a variety of different items, including:
- Annual Leave Lump Sums for College Assistants at the conclusion of the fiscal year
- Annual Leave Lump Sums for employees who are terminating their employment at the College
- Registration Counseling
- Holistic Grading
- Teacher Training Sessions
- Hourly faculty assignments of a short duration being paid upon completion via a One-time Lump Sum payme
The Human Resources Office strongly recommends that you retain your pay stubs for future reference, if needed. There is only one pay stub produced by the PMS System for each payroll check or direct deposit generated on a given paydate. The Payroll Distribution Office distributes that pay stub to each employee. Our office, therefore, does not have duplicate pay stubs available for distribution.
Our office will send out Personnel Data Forms (PDF's) to faculty members, which will include specific information on items included in their payroll checks. Every effort will be made to have each PDF include the payroll date(s) on which the item of pay is expected to be included. These PDF's are mailed out after payroll checks have been issued. Faculty members are advised to review the appropriate pay stub when they receive a PDF to confirm that payment was received as described on the PDF form.
(S) Leave Balances As Of (Applies ONLY to Full-time and Part-time Support Staff)
The date through which your leave balances are shown. The PMS system does not provide timekeeping capabilities for any of our faculty titles. The PMS system, therefore, does not provide Leave Balances information for any faculty titles.
(T) Net Pay
Your net pay is the difference between this period's total earnings (gross pay) and this period's total deductions.
(U) Description, Balance Available HH:MM
The type of leave balances in hours and minutes are shown here for support staff employees only.
The use of leave balances is considered an exception event and is recorded on a two-week lag. The "Leave Balance As Of" date reflects the two-week lag.
Leave accruals will appear on pay stubs as follows for the remainder of the current calendar year:
|Leave Accrual Month
||Shown on Pay Stub Dated Below|
(V) Other Itemized Deductions
Other itemized deductions indicate what deductions are for, amounts deducted, and, if applicable, goal amounts and number of installments remaining (e.g. applicable for pension loans). There is sufficient room for eight deductions on most pay stubs. If you have more than eight deductions, seven will be detailed and the remainder will be combined in the last entry with an accompanying notation of "Other". Please contact the Human Resources Office for information on what specific deduction(s) are included under the "Other" designation.
Some of the more common itemized deduction designations, which might appear on your pay stub, are as follows:
||GHI Comprehensive Benefits Plan|
|HIP FO IND
||HIP/HMO Full Option Individual|
|HIP FO FAM
||HIP/HMO Full Option Family|
|US HEALTH IND
||US Health Care Individual|
|US HLTH FAM
||US Health Care Family |
|TIA 414H STD
||TIAA Pension Plan |
|TR PN STD
||TRS Pension System Standard|
|NYC 414H STD
||New York City Employees Retirement System Pension System |
|CH 96 BASIC
||Chapter 96 Pension-Basic 414H (Pertains to NYCERS Pension System)|
|PSC HRC TDA
||PSC (HRC) Tax Deferred Annuity|
||TIAA Tax Deferred Annuity|
||TRS Tax Deferred Annuity|
||Copeland Tax Deferred Annuity|
|TR PN LNS
||TRS Pension System - Loans|
|NYC PN LNS
||NYCERS Pension System - Loans|
||PSC-CUNY Welfare Fund *|
|PSC FED CRED
||Professional Staff Congress Federal Credit Union|
|MUNI CRDT UN
||Municipal Credit Union|
||CUNY Campaign (1st agency for which deduction is being made)|
||CUNY Campaign (2nd agency for which deduction is being made, if applicable)|
* Please note that an itemized deduction with the notation "PSC-CUNY WF" indicates a deduction being made by the PSC-CUNY Welfare Fund. Instructional staff employees enroll in the various available optional plans (e.g. Optional Life Insurance, Optional Disability Insurance, Long-Term Care Coverage, etc.) directly with the Welfare Fund; therefore, this information is not available in the Office of Human Resources. For information regarding items included in this deduction, please contact the PSC-CUNY Welfare Fund at 28 West 44th Street, 5th Floor, New York, NY 10036 (212) 354-5230.