On this site we would like to provide some detailed information about our office and the services that we provide to students and faculty.
First Step: Registration with AAS
Accommodations: What they are and how they work.
Faculty Testing Procedures
Student Testing Procedures
In order to receive accommodations and other services from AAS, students must first register with our office. The following is a step by step description of the process.
After admission to KCC, students submit documentation (click here for detailed documentation guidelines) and schedule an intake interview with our intake counselor Gail Glass-Malley. At this initial meeting, students are asked to complete and sign an Application for Accommodations and Services. The intake counselor reviews the documentation and asks pertinent questions regarding the students disability, their strengths and limitations, accommodations that have been utilized in the past, and accommodations that they may be requesting at present.
The intake counselor will also discuss AAS policies and procedures and forms relevant to the students services, and will assign the student an AAS counselor. Submission of documentation is not enough to be registered with AAS and receive services. Student must also complete the Application for Accommodations and Services and the intake interview.
Once the student has completed the intake process, academic accommodations will be determined based on the documentation and information obtained in the interview.
So, what are accommodations?
Accommodations are changes in course content presentation, teaching strategies, test presentation, location, timing, scheduling, student method of response, environmental structuring, and/or other attributes which provide access for a student with a disability to participate in a course/standard/test, which DO NOT fundamentally alter or lower the standard or expectations of the course/standard/test.
Modifications are changes in course content, teaching strategies, standards, test presentation, location, timing, scheduling, expectations, student responses, environmental structuring, and/or other attributes which provide access for a student with a disability to participate in a course/standard/test, which DO fundamentally alter or lower the standard or expectations of the course/standard/test.
The difference between accommodations and modifications is very important to understand. Some students, particularly those recently out of the K-12 system will be accustomed to modifications and will have to adjust to accommodations. Accommodations do not alter the expectations of the student’s mastery of the course material and do not fundamentally alter the objective of the course, whereas modifications alter the expectations and objectives such that they suite the student’s abilities.
What accommodations does AAS provide?
Reasonable accommodations may include, but are not limited to:
» Extended exam time, which can be provided by the professor or in our office at D205. (Click here for more information on Testing Accommodations)
» Accessible classrooms
» Sign language interpreters
» Reduced course load
» Textbooks in alternate format
» Assistive technology
See below for a detailed description of the above accommodations.[SW2]
What services does AAS provide?
Services provided may include:
» Academic Advising
» Equipment Loan
» Assistive Technology Laboratory
For each accommodation/service that AAS provides, there are procedures to be followed. Below we describe the procedures for requesting and receiving accommodations and services.
For each class in which students are enrolled, they may choose to use or not use their approved accommodations.
It is the students’ responsibility to notify their professors that they are registered with AAS and intend to use accommodations over the course of the semester. Students will provide their professors with a letter of Notification of Academic Accommodation, which itemizes their approved accommodations. (Click here to view a sample). AAS strongly recommends that students speak with professors on the first day of each class or as soon as possible after accommodations are approved.
- Students concerned with privacy are advised to make appointments to meet with professors during their office hours.
- Professors may not deny students accommodations that have been approved by AAS.
Professors who have any questions or concerns regarding a student’s accommodations are encouraged to speak with the student's assigned AAS counselor.
Classroom accommodations include, but are not limited to:
» Sign language interpreters
» The use of an Audio recording device
» The use of a Non-Scientific Calculator
» The use of a laptop in class.
» The use of a service animal
» Preferential seating or adjusted seating
» Extended time on in-class writing assignments
Notetaking services are provided if a student has registered with AAS and has provided documentation that supports this accommodation. AAS encourages students to look for a classmate to provide notes. If they are unable to find a notetaker, AAS will assist in this process by making an announcement in the class or by asking the professor to do so. In the case of a Developmental English class, AAS will send a note-taker to the class.
Student notetakers will be paid for their services. Please send anyone interested in becoming a notetaker to D-205 to sign up and to receive further instructions.
Sign Language Interpreters
If there is a student that is Deaf or Hard of Hearing in any of your classes, who requires a Sign Language Interpreter (SLI), you will receive the below notification from our coordinator of interpreting services.
"Presently, there is a student in your [name, section and code] class who has submitted appropriate documentation to Access-Ability Services and has been approved a sign language interpreter as a reasonable accommodation.
Depending on the structure of your course, two interpreters may be necessary.
Interpreters are used as primary means of communication between student, professor and peers within the college environment. However, please be aware that all communication should be directed to the student, not to the interpreter.
Interpreters are AAS staff members. They are expected to maintain professional conduct and demonstrate respect for all within your class setting.
Should you have any questions, please do not hesitate to contact me."
The use of an Audio Recording Device
The following is a statement that is signed by all students who have the use of an audio recording device as an approved accommodation.
"Tape recording in the classroom is one of the accommodations specifically identified in Section 504, Subpart E of the Rehabilitation Act of 1973 as a means of ensuring full participation in educational programs or activities for students with disabilities. Accordingly, it is the College's policy to permit audio recording of course lectures for students who provide the required documentation to Access-Ability Services. Instructors, at their discretion, may disallow audio-recording during portions of classes which involve personal discussion and self-disclosure, if other students are asked not to take notes.
Students who are permitted to audio-record course lectures under this KCC policy must use the recordings for personal study use only and must not release the recordings to any other person without the express written consent of the faculty member. Students who violate this policy may be subject to discipline under the KCC Student Conduct Code.
I have read and understand the above policy and I agree to abide by the policy with regard to any lectures I record while enrolled as a student at Kingsborough Community College."
Providing testing services is a collaborative effort between Access-Ability Services (AAS) and Faculty. AAS provides proctoring of exams for students with documented disabilities. The proctoring service is designed to ensure that appropriate accommodations are provided and to assist the faculty in administering required examinations and quizzes. Students are not required to utilize AAS's services as long as the student and professor arrange for the necessary accommodations in class. Students should meet with the professor at the beginning of the term and supply them with a copy of an accommodation letter.
Extended Time – In most cases, extended time amounts to time and a half. Double time or more may be provided only if there are significant barriers. Testing time is calculated based on the amount of time faculty plan for and expect students without disabilities will need to complete an exam. Under no circumstances will a student be approved for unlimited time. In some cases, extended test time may apply only to particular subjects and/or testing formats.
Reader – If approved for a reader, test material will be re-produced in audio format. Test material may be recorded onto a micro-cassette tape or scanned into a computer, converted into a text file, and read aloud to the student by a computer software program. There may be instances when a person will read the test material to the student.
Scribe – The role of the scribe is to write what is dictated. Scribes are not allowed to elaborate on what is being written. They are not allowed to answer questions or explain anything to the student. They are not to assist students in doing the work itself or to affect the outcome of an assignment or test in
any way other than writing what is dictated. If a student is eligible for a scribe, we may also consider using a voice-to-text computer software program or allow the student to type answers on a laptop computer with the internet connection disabled.
Read Back – Someone will read back what has been written for an essay or short answer exam. The person doing the read back will not make suggestions or corrections.
Spell Check – The use of a spell checker is considered a reasonable accommodation only under very specific circumstances. With appropriate documentation, students will be allowed to use spell check only on exams where the ability to spell accurately is not considered an important part of
what the exam is designed to test, as determined by the professor and/or the academic department. The spell checker could be a person or a device such as the Franklin Spell Checker.
Use of Calculator – Students will be allowed to use a non-scientific calculator if they have submitted appropriate documentation, and only on exams where the ability to add, subtract, multiply or divide accurately is not considered an important part of what the exam is designed to test, as determined by the professor and/or the academic department.
Students who are approved for testing accommodations and who want to use their accommodations may choose to take their class tests and final exams in Access-Ability Services. AAS has established the following guidelines to facilitate the testing process:
1. Students complete a Test Request Form (Click here to view a sample) from Access-Ability Services, Room D-205 for each class test and/or final exam they intend to take with AAS.
2. The instructor and student agree on a date and time for the class tests. Final exams are administered on the same date as on the KCC's published schedule.
3. Instructor completes the appropriate section of the Test Request Form and keeps the “professor copy.”
4. Student submits the completed Test Request Form to AAS at least 3 business days before the scheduled date of the test.
5. Instructors are asked to deliver a copy of the class test to AAS in person, by fax (718-368-4782) or by e-mail ( firstname.lastname@example.org ) before the test date.
6. AAS can obtain the final exams from D123 but would prefer if faculty give a copy of their exams directly to AAS as this gets the exam to us much more quickly and gives us more time to prepare for the student.
7. If a class test re-scheduled, students submit a written note from the instructor indicating the new date and time of the test. Students who cannot take a final exam on the scheduled date should speak with the class professor and/or follow KCC's procedure for make-up finals.
8. Students report on time to AAS (Room D205) on the scheduled date and time for the test. Students will be asked to get written permission (click here to view sample) from the instructor to take the test if they are:
a. more than thirty (30) minutes late for a class test
b. more than fifteen (15) minutes late for a final exam.
9. Students taking final exams will not be permitted to leave the testing area until one hour after KCC’s published exam start time.
10. Extra materials/equipment will not be allowed during an exam:
a. Unless AAS receives written approval from the instructor.
b. If they are not related to the student’s accommodations.
c. Unauthorized material/equipment will be taken away but the student will be allowed to finish the exam. AAS will submit an incident report to the instructor. The instructor decides the consequences, if any, to the student.
11. All tests will be administered in accordance with the student’s approved testing accommodations.
12. AAS test administration times may vary from start and end time of classroom administration of exams. This is due to the extra exam time required by students registered with our services and AAS hours of operation. Professors should be informed by students, of alternate start times in writing via Test Request Form.
If you have any questions regarding the above procedures, please contact Sonia Velazquez, AAS Testing Coordinator, or Assistant Director Peter Santiago, LMHC at (718) 368-5175.
We have included the statement that we give students regarding their resposibilities in the testing process.
Procedures for Class Tests
1. Pick up a Test Request Form from Access-Ability Services, Room D-205, as soon as you know that you are having a class test. Most professors give out syllabi that include test dates at the beginning of each semester. You may also ask the professor about the testing dates. Submit Test Request Forms as early as possible.
2. Complete the Test Request Form. Be sure to include all requested information.
3. Take the form to your professor. You and your professor must agree on the date and time that you will be taking the exam. Please be careful that the date and time you arrange with the professor to take the test does not conflict with any of your other classes.
4. Your professor will complete and sign the appropriate section of the Test Request Form. The professor will keep the “professor copy” and return the rest of the form to you.
5. Return the completed Test Request Form to AAS at least 3 business days before the scheduled date of the test. AAS cannot guarantee accommodations to students who do not submit Test Request Forms in a timely manner.
6. AAS will stamp the Test Request Form with the date that you submit it. Be sure that you receive the stamped student copy for your record.
7. Your professor will deliver the test to AAS in person, by fax or by e-mail on or before the test date.
8. Notify AAS if your class test is cancelled or re-scheduled. If it is re-scheduled, you are required to submit a written note from the professor indicating the new date and time of the test.
9. Report to AAS (Room D205) on the scheduled date and time for the test. Be on time. If you are more than thirty (30) minutes late, you will be asked to get written permission from the professor to take the test.
10. Be aware that the test will be administered in accordance with your approved testing accommodations.
11. Extra materials (books, notes, note cards, etc.) will not be allowed during an exam unless your professor gives AAS written approval for the use of these materials.
12. Equipment not related to your accommodations (e.g. cell phones) will not be allowed in testing rooms.
Procedures for Final Exams
1. Pick up a Test Request Form from AAS in D-205
2. Fill out the form completely. Be sure to check the “Final Exam” box.
3. Take the form to your professor. Your professor will complete and sign the appropriate section of the Test Request Form. The professor will keep the “professor copy” and return the rest of the form to you.
4. Return the completed form to AAS at least 3 business days before the scheduled date of the final exam. AAS cannot guarantee accommodations to students who do not submit the Test Request Form in a timely manner.
5. AAS will stamp the Test Request Form with the date that you submit it. Be sure that you receive a stamped student copy for your record.
6. Students who do not submit a Test Request Form may not be able to take their final exams with AAS.
7. Come to AAS to take your final exams. Be on time. If you are more than fifteen (15) minutes late, you will be asked to get written permission from your class professor before you can take the final exam.
8. You will not be permitted to leave the testing area until one hour after KCC’s published exam start time.
9. Extra materials (books, notes, note cards, etc.) will not be allowed during an exam unless your professor gives AAS written approval for the use of these materials.
10. Equipment not related to your accommodations (e.g. cell phones) will not be allowed in testing rooms.
11. All finals are administered on the same date as on the KCC's published schedule. AAS cannot change the date of a final exam.
12. If, for some reason you cannot take a final on the scheduled date, speak with your professor and/or follow KCC's procedure for make-up finals.
13. AAS will administer your final exams in accordance with your approved testing accommodations.
14. AAS test administration times may vary from start and end time of classroom administration of exams. This is due to the extra exam time required by students registered with our services and AAS hours of operation. Professors should be informed by students, of alternate start times in writing via Test Request Form.